How To Send Group Emails On Your Iphone Or Ipad

Here, we explain how to create and edit a group in Contacts and send an email to its members.

What to Know

• In Contacts, add a new contact named as the group. Add all the email addresses in the Notes section, separated by commas.Then, to send a group email, open the contact entry and tap mail.To send from another app, copy the list of addresses in the group contact in Contacts and paste it into the To field in a new message.

How to Set up iOS Contacts for Group Emails

Follow these steps to send an email to a group on your iPhone or iPad:

The directions in this article apply to iOS 11 and newer.

• Open the Contacts app.
• Tap + to set up a new contact.
• In the Last name or Company text box, enter a name for the email group.
• Name this contact something with the word “group” in it so that it’s easy to spot later.
• Scroll down to the Notes section.
• Enter every email address you want to add to the group, separated by commas. For example, an email group for people in a company would look like this:
• person1@company.com, person8@company.com, boss@company.com
• Put a comma and space between each email address. This section should only contain the addresses in the format shown above; don’t add any other notes or information.
• In the Notes text box, tap and hold anywhere for a couple of seconds to display the context menu.
• Tap Select All to highlight everything in the Notes area, then tap Copy.
• Scroll up and tap add email.
• Choose a custom label for these email addresses, or keep the default home or work. To change the label, tap the name of the label that’s to the left of the Email text box.
• Tap the Email text box, then tap Paste to paste all the addresses you just copied.
• Tap Done to save the new email group.

How to Send Group Emails on an iPhone or iPad

Here’s how to send an email to all the addresses in a mailing list or group:

Open the Contacts app.

Tap + to set up a new contact.

In the Last name or Company text box, enter a name for the email group.

Name this contact something with the word “group” in it so that it’s easy to spot later.

Scroll down to the Notes section. 

Enter every email address you want to add to the group, separated by commas. For example, an email group for people in a company would look like this:

person1@company.com, person8@company.com, boss@company.com

Put a comma and space between each email address. This section should only contain the addresses in the format shown above; don’t add any other notes or information.

In the Notes text box, tap and hold anywhere for a couple of seconds to display the context menu.

Tap Select All to highlight everything in the Notes area, then tap Copy.

Scroll up and tap add email.

Choose a custom label for these email addresses, or keep the default home or work. To change the label, tap the name of the label that’s to the left of the Email text box.

Tap the Email text box, then tap Paste to paste all the addresses you just copied.

Tap Done to save the new email group.

• Open the Contacts app.
• Open the contact entry for the email group.
• Tap mail to create a new email to the group.
• The Mail app opens and populates the To field with the email addresses in the group.
• Drag an email address from the To text box to move it to the Bcc or Cc text boxes to send blind carbon copies or carbon copies. Tap the To text box to see the addresses, then press-and-drag any address to a different text box.
• Tap Send to send the group email.

How to Send Group Emails From Another Email Client

If you don’t want to send group emails using the built-in Mail app, copy the list of addresses and use your favorite iPhone email app instead:

Open the contact entry for the email group.

Tap mail to create a new email to the group.

The Mail app opens and populates the To field with the email addresses in the group.

Drag an email address from the To text box to move it to the Bcc or Cc text boxes to send blind carbon copies or carbon copies. Tap the To text box to see the addresses, then press-and-drag any address to a different text box.

Tap Send to send the group email.

• Go to the Contacts app and find the email group.
• Tap and hold the list of addresses, and wait for a menu to appear.
• Choose Copy to copy all the addresses.
• Open the email app.
• Tap the To text box, then tap Paste.
• Send the email.

How to Edit an Email Group on an iPhone or iPad

The Notes section for a group contact in the Contacts app contains the group email addresses. Use this area to edit the recipients of the group, and to add and remove addresses.

Go to the Contacts app and find the email group.

Tap and hold the list of addresses, and wait for a menu to appear.

Choose Copy to copy all the addresses.

Open the email app.

Tap the To text box, then tap Paste.

Send the email.

• In the Contacts app, open the group contact and select Edit.
• Tap the Notes text box to make the field editable.
• Remove addresses, update a contact’s email address, add new contacts to the group, and fix spelling errors.
• Highlight and copy the set of addresses.
• Find the email text field that contains the old addresses.
• Tap that text field and use the small x on the right side to remove all of them.
• Tap in the empty email field, then tap Paste to enter the updated group information.
• Tap Done to save the group.

In the Contacts app, open the group contact and select Edit.

Tap the Notes text box to make the field editable.

Remove addresses, update a contact’s email address, add new contacts to the group, and fix spelling errors.

Highlight and copy the set of addresses.

Find the email text field that contains the old addresses.

Tap that text field and use the small x on the right side to remove all of them.

Tap in the empty email field, then tap Paste to enter the updated group information.

Tap Done to save the group.

• How do I delete an email account on an iPhone?
• To delete an email account on an iPhone, open Settings and select Mail > Accounts. Tap the email account you want to delete, and then tap Delete Account. Select Delete From My iPhone to confirm.
• How do I add an email to an iPhone?
• To add another email account to your iPhone, go to Settings > Mail > Accounts > Add Account. Select your email provider, sign in to the account, and follow the prompts to add the account. If you don’t see your email provider listed, tap Other and provide the account data.
• How do I email video from an iPhone?
• You can use AirDrop to send a large video from an iPhone. Select Settings > General > AirDrop and choose a receiving setting. Ensure the receiving device is near. Navigate to the video, select Share, select the AirDrop icon, and choose the device you want to share with.

To delete an email account on an iPhone, open Settings and select Mail > Accounts. Tap the email account you want to delete, and then tap Delete Account. Select Delete From My iPhone to confirm.

To add another email account to your iPhone, go to Settings > Mail > Accounts > Add Account. Select your email provider, sign in to the account, and follow the prompts to add the account. If you don’t see your email provider listed, tap Other and provide the account data.

You can use AirDrop to send a large video from an iPhone. Select Settings > General > AirDrop and choose a receiving setting. Ensure the receiving device is near. Navigate to the video, select Share, select the AirDrop icon, and choose the device you want to share with.

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