How To Send Group Messages In Gmail

If you use Gmail to send emails to the same groups of people over and over, don’t type all of their email addresses. Instead, make a group contact so that all the email addresses are grouped together and emailed with ease.

How to Make a New Gmail Group

After you create the email group, instead of typing a single email address when writing mail, type the name of the group. Gmail will suggest the group. All you need to do is select the group to auto-populate the To field with all the email addresses from the group.

Here’s how to create a group using Labels.

• Open your Google contacts page.
• Select each contact you want in the group.
• Use the Most Contacted section to find all the people you normally email.
• Select Labels > Create Label.
• Enter a name for your Label, then select Save.
• Drag the highlighted contacts into the Label name.
• The new group will appear in the Labels section of the Folder pane, and the label will also appear next to the selected contacts.

How to Create an Empty Group

You can also build an empty group, enabling you to add the contacts later or quickly add new email addresses.

Open your Google contacts page.

Select each contact you want in the group.

Use the Most Contacted section to find all the people you normally email.

Select Labels > Create Label.

Enter a name for your Label, then select Save.

Drag the highlighted contacts into the Label name.

The new group will appear in the Labels section of the Folder pane, and the label will also appear next to the selected contacts.

• In Google Contacts, select Create label.
• If you don’t see Create Label, select the Labels down arrow to expand the Labels section.
• In the Create label dialog box, enter a name, then select Save.
• The group appears in the Labels section of the Folder pane. If you select the label, a message will appear stating, “No contacts with this label.”

How to Add Members to a Group

You can add new contacts to any existing group from the Contacts page.

In Google Contacts, select Create label.

If you don’t see Create Label, select the Labels down arrow to expand the Labels section.

In the Create label dialog box, enter a name, then select Save.

The group appears in the Labels section of the Folder pane. If you select the label, a message will appear stating, “No contacts with this label.”

• Go to your Contacts list and select one or more contacts you want to add to an existing group.
• Drag the selected contact or contacts to the Label name of the group to which you want to add them.
• The new contacts are added to the group.

How to Delete Members From a Gmail Group

Removing members from a group does not remove them from your Gmail contacts.

Go to your Contacts list and select one or more contacts you want to add to an existing group.

Drag the selected contact or contacts to the Label name of the group to which you want to add them.

The new contacts are added to the group.

• In the Labels section of your Contacts page, select the group name from which you want to remove members.
• If you don’t see the group name, select the Labels down arrow to expand the section.
• Select More actions (three dots) next to the contact you want to remove from the group.
• Select Remove from label. The contact is removed from the group.

How to Delete a Group in Gmail

When you delete a label in Gmail, you have an option to delete the group while maintaining the contacts or to delete all the contacts in the group.

In the Labels section of your Contacts page, select the group name from which you want to remove members.

If you don’t see the group name, select the Labels down arrow to expand the section.

Select More actions (three dots) next to the contact you want to remove from the group.

Select Remove from label. The contact is removed from the group.

• In the Labels section of your Contacts page, select the group name you want to delete.
• If you don’t see the group name, select the Labels down arrow to expand the section.
• Select the trash can icon that’s located to the right of the label name.
• In the Delete this label dialog box, select Keep all contacts and delete this label to delete the group, but maintain all the names and contact information.
• Select Delete all contacts and delete this label to delete the group and delete all the names and contact information.
• Choosing this option permanently deletes the contact information of everyone in the group from your Google Contacts.
• Select Delete.
• An Undo option appears at the bottom of the page if you change your mind and want to save the list or the contacts.

In the Labels section of your Contacts page, select the group name you want to delete.

Select the trash can icon that’s located to the right of the label name.

In the Delete this label dialog box, select Keep all contacts and delete this label to delete the group, but maintain all the names and contact information.

Select Delete all contacts and delete this label to delete the group and delete all the names and contact information. 

Choosing this option permanently deletes the contact information of everyone in the group from your Google Contacts.

Select Delete.

An Undo option appears at the bottom of the page if you change your mind and want to save the list or the contacts.

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